Automate It!
Posted by Perry Lewis on Sat, Nov 21, 2009
Why do unnecessary extra work? If someone else is willing to do something for you, then there really isn’t any reason to do it twice. I’m sure your organization receives numerous checks from different online payment services such as Metavante, Check Free, BA Merchant Services, First Data and Fisery. You receive the payment as a check (probably without a remittance stub) and process it as you would any other payment. Just think of how much easier your payment processing would be if entering these checks only took a few clicks and everything was done.
In an e-mail from a check payment processing company to one of our clients, it was stated that there were over 4,000 mutual customers and that in one month almost 2,000 individual checks were mailed. Just think of all the time and money that will be saved if you have all that information transmitted electronically! Think of all the time and frustration of processing those payments you’d save if your organization received all those checks in an electronic file format that can be processed through a file import into your software. All it takes is a few e-mails or phone calls to those payment processing companies that send you checks each month and a call to your software provider to find out how to get the process to import the file. The best part is it is a win-win situation for everyone involved. Oh, and you also save all those trees by going paper-free.